Article 1 Facility & Exploitation
HPC-ETCA offers its employees the option to participate in company fitness. High Five Health Promotion B.V. (High Five) offers this service.
Article 2 Participants
The following individuals can participate in company fitness:
- a) Permanent or temporary employees of HPC-ETCA
- b) People who are not in the employment of HPC-ETCA, but who are employed at HPC-ETCA
- c) Exceptions.
In case of exceptions HPC-ETCA decides on participation.
Article 3 Registration
Registration for participation in company fitness is carried out digitally in High Five Connect link. High Five creates a personal page in High Five Connect for every participant. On High Five Connect, participants have insight into test data, direct debit authorisations, workout programmes, reservations and the schedule. Participants can register at hpc-etca.virtuagym.com. High Five works in conformance with the GDPR. During the registration a new participant is explicitly asked to approve the processing of personal details.
Article 4 Start of participation
Before the participant commences the workout programme, High Five will first administer a fitness test. Except for serious physical limitations identified based on the responses to the medical questionnaire, participation in company fitness can start immediately.
Article 5 Reporting injuries
If a participant is aware of an injury or other wound, he/she must report this to the fitness coach prior to the workout.
Article 6 Liability
Participation in the High Five activities is done entirely at the participant’s own risk. HPC-ETCA or High Five can in no way be held liable for damage of a material, personal or other nature, for losses or theft, unless this is the result of malfunctioning equipment as a result of improper supervision of the maintenance of the equipment or improper supervision of safety in the space.
Article 7 Reporting defects and malfunctions
If a participant notices that equipment is not functioning properly, he/she will report this to the fitness coach immediately.
Article 8 Hygiene
The use of a towel while working out is required. Every participant must clean and put away the equipment and materials after use. Every participant must wear clean, tidy workout clothes and must wear indoor shoes. We recommend the use of bath slippers in the wet areas. We strongly ask that all rooms be left clean and tidy and that no personal belongings be left behind after opening hours. High Five shall have the right to remove items that are left behind from the rooms and lockers.
Article 9 Food and drinks
It is prohibited to eat in the workout areas. Chewing gum is prohibited during workouts. Drinking in the workout area is only permitted from your own sports bottle.
Article 10 Opening hours
During opening hours all participants can make unlimited use of the company fitness facilities. The opening hours and the activities are listed in the overview of bookable lessons on the personal page on the High Five Connect App or web browser. During holiday periods an alternative schedule can be implemented. Participants can register for participation in group lessons and other activities on the High Five Connect App or web browser. When they are unable to attend, we ask that participants cancel the reservation no later than one hour prior to the lesson to enable other participants to take part in the group lesson or activity.
Article 11 Schedule changes
With the consent of HPC-ETCA, High Five can make schedule changes.
Article 12 Payment of personal contribution
The membership costs of €10.00 must be paid by means of direct debit; by approving the rules you grant approval for this. If payment is made by direct debit, a direct debit mandate must also be signed prior to participation. The membership costs shall be paid in advance. An increase in membership costs will be announced at least 2 weeks in advance. When an adjustment in membership costs takes place members have the right to cancel their membership within 4 weeks after notification. Cancellation of the membership is not applicable when the price adjustment is based on the CBS-price index for consumers or professional services, nor when the adjustments in memberships costs is the direct result of changes in legislation.
Article 13 Termination
The membership can be terminated on a monthly basis. High Five must receive the termination by e-mail sent to the e-mail address: fitnessetcaamsterdam@highfive.fit of the company fitness location prior to the first of the month. Terminations that are received after the last day of the month will be processed the following month. Every participant will be asked to provide a reason for the termination. The e-mails received will be confirmed and processed by High Five. In case of injury and/or pregnancy the membership can be temporarily suspended.
Article 14 Complaints and/or suggestions for improvements
If a participant has complaints and/or suggestions for improvements, these can be reported to the fitness coach or the contact person from HPC-ETCA. Complaints and suggestions call also be submitted through the website: www.highfive.fit/en-int/trust/suggestion-or-complaint.
Article 15 Photo and videos
Taking photos and making video recordings are not permitted without written permission from the communication department of High Five and HPC-ETCA.
Article 16 Rules
Every participant shall be deemed to have taken note of the contents of these rules. The current rules can be viewed at any time on the personal page. High Five and HPC-ETCA reserve the right to modify the house rules.
Article 17 Unforeseen circumstances
In cases not provided for in these rules, a decision shall be taken by High Five.